All-State Registration & Event Information Index

Dates & Deadlines for All-State

10-18-2019 → Notifications emailed to teachers and parents/guardians

11-8-2019 → Deadline for students to complete registration and payment online through Opus

11-15-2019 → Drop date for unpaid applicants and (if necessary) alternates are notified …

12-1-2019 → Finalize all remaining applicants’ registration and payment for late adds (alternates)

12-6-2019 → All-State Managers mail folders to teachers/schools … Teachers distribute to their students

1-16-2020 → HS Jazz Band and MS rehearsals begin

1-17-2020 → All remaining All-State ensembles check-in and begin rehearsals

1-17-2020 → MS All-State Concerts

1-18-2020 → Elementary All-State Choir and HS All-State Jazz Band Concerts

1-19-2020 → HS All-State Concerts

Food Allergy & Dietary Restrictions & Meal Protocol During the All-State Event

During the registration process online through Opus, any dietary restrictions or allergies must be included in the students’ information.

Data reports are downloaded from the site and any restrictions and allergies are noted and sent to the caterers.

Many caterers already exclude nuts from their facilities and meals.

Other restrictions, such as gluten, dairy, vegetarian, etc. will be accommodated. A separate meal can be provided for those students, no extra charge.

If there is concern that the accommodations will not be sufficient, students may bring (nonperishable) supplemental food/snacks along with them.

Frequently Asked Questions Regarding All-State Registration & Payment

When will teachers and parent/guardians be notified about All-State audition and application results?

October 18, 2019

How will teachers and parent/guardians be notified about All-State audition and application results?

Via email, using the email address on file with Audition.OpusEvent.com

How come the teacher and/or parent/guardian didn’t receive an email from Opus with the All-State audition and application results?

Check your spam/junk folder for the email address attached to your OpusEvent.com user profile

Be sure to set your permissions in your/their email server to recognize and allow no-reply@opusevent.com to receive future communications

Confirm that the email address for the students’ parent/guardian is correct (spelling, periods, dashes, no extra space at the end of the address, etc.)

If the above steps have been followed and still no email, contact the OMEA Executive Director at oregonmusicdirector@gmail.com to troubleshoot or request the email be sent again.

Teachers can also log into Audition.OpusEvent.com and view the status of your applications. If a student has “Unpaid” next to their name, this means they have been accepted and now owe the registration fee.

All-State Registration and Payment

Can teachers/schools complete the entire process for the students/parents/guardians?

Yes, teachers can log into Audition.OpusEvent.com and complete the registration and payment process.

Can parents/guardians complete the entire process for their student?

Yes, parents/guardians can use the custom link included in the notification email from Opus to go directly to their students’ application and complete registration and payment via credit card.

Can parents/guardians complete just the registration process and schools complete payment?

Yes, parents/guardians can use the custom link included in the notification email from Opus to go directly to their students’ application and complete registration and teachers/schools can log into Opus and pay for one or more students via credit card.

What do I do if my student needs to drop/decline their spot for All-State?

Teachers log into Opus and click box next to that student that says “Withdraw” – this will send an automated email notification to the OMEA Executive Director and alert them that there’s been a drop and that a new student needs to be added and notified. – PLEASE do this ASAP.

Parents/Guardians can use the custom link included in the notification email from Opus and click “Withdraw” instead of completing the registration process

Or, email the OMEA Executive Director ASAP and they will click the “Withdraw” box to remove that student from the ensemble.

There are many deserving students throughout Oregon that would love the opportunity to fill those spots, but they need time to complete registration and payment too – Please don’t wait until the registration deadline to decide this.

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Hotel Policy for All-State

All students will room with three other students of the same gender and grade level.

We try to keep students from the same school and ensemble together, but this is not guaranteed.

Chaperones do not room with students.

Chaperones are a mix of certified music teachers and college music education majors that have gone through the state fingerprinting process.

OMEA Policies and Procedures Related to Hotels for All-State Students

SECTION (12) D.

9. Students are required to stay in the hotel that their performing group is assigned with other All-State students. Students with extenuating circumstances may stay in the All-State hotel with their parents upon the approval of the executive board. The decision of the executive board is final. Emails concerning special needs requests must be sent no later than 2 months prior to the event. Email requests to the Executive Director at oregonmusicdirector@gmail.com.